🏛️ The Abbey, Bulwell — Function Room Booking Guide

Plan your event easily at The Abbey, Bulwell with our simple five-step booking process.
Whether you’re hosting a birthday, baby shower, wake, or community gathering — our team will help you create the perfect occasion.

🥇 Step 1: Choose Your Room Hire Option

1

🌞 Daytime Hire

Event Time: 12:00 pm – 4:30 pm
Setup Access: from 10:30 am
Ideal For: Family gatherings, baby showers, wakes, or afternoon celebrations.

2

🌙 Evening Hire

Event Time: 5:30 pm – 11:30 pm
Setup Access: from 4:00 pm
Ideal For: Birthdays, engagements, anniversaries, or evening celebrations.

3

🕓 Personalised Hire

Event Time: Custom hours arranged to suit your event
Setup Access: 90 minutes prior to start time
Ideal For: Private functions, full-day events, or unique timings.

We can also offer the following package:

Clubs, Charities & Meetings Hire

Event Time: Flexible hours (agreed individually)
Setup Access: 90 minutes before start time
Ideal For: Community groups, club socials, charity events, and meetings
Hire Fee: Discounted rates and flexible pricing available

Each booking includes 90 minutes of setup time before your event start time, giving you plenty of time to decorate and prepare the room | Each hire includes private function room, dedicated bar, and background music system.All times are approximate and may vary depending on the event, guest behaviour, or policy breaches.

🎵 Step 2: Choose Your Entertainment

Select the entertainment option that best suits your event.
All entertainment is managed by The Abbey’s team — external DJs or performers are not permitted.

1

🔈 Background Music

Relaxed background playlist managed by The Abbey.

2

💡 Background Music + Lights & Projector

Perfect for parties or presentations needing extra ambience.

3

🎧 In-House DJ Service

Professional Abbey DJ with sound equipment, lighting, and music setup.

🍽️ Step 3: Choose Your Food Package

All catering is freshly prepared by The Abbey’s kitchen team and served buffet-style.

1

🥪 Bronze Package

4 trays of sandwiches
Pork pies · Scotch eggs · Sausage rolls
Breadsticks & dips · 2 bowls of crisps
Sweet treat selection

2

🍗 Silver Package

6 trays of sandwiches
Pork pies · Scotch eggs · Sausage rolls
Breadsticks & dips · 3 bowls of crisps
Sweet treats · Quiche · Boneless chicken platter
2 portions of wedges · 2 large pizzas

3

🍖 Gold Package

8 trays of sandwiches
Pork pies · Scotch eggs · Sausage rolls · Breadsticks & dips
4 bowls of crisps · Sweet treats · Quiche
Boneless chicken platter · 4 portions of wedges · 4 large pizzas
Chicken wings platter · Pasta pots

🎈 Step 4: Extras & Add-Ons

🪶 Included as Standard: All bookings include chair covers and tablecloths provided by The Abbey.

🍬 Sweet Cart Hire

Cart Only £30 | Stocked £60

🍩 Donut Wall Hire

Wall Only £30 | Stocked £60

🥂 Prosecco Wall Hire

Holds up to 40 glasses (125 ml each) at £3.50 per glass

🍸 Cocktail Vouchers

£5 each — redeemable against our entire cocktail menu

☕ Tea & Coffee Station with Biscuits

Great for daytime or community events.
£30 per event

🥪 Extra Sandwich Trays

Standard £10 | Premium £14 per tray

🕓 Additional Late Bar Extension

£100 per 45 minutes (subject to licensing approval)

🎉 Partner Services

We work with trusted local suppliers offering: decorations, light-up numbers & letters, and kids’ entertainers.
Ask about referral discounts when booking.

🧾 Step 5: Booking Confirmation & Payment Details

💰 Deposits & Payments

£100 deposit required to secure date.
Remaining balance due 28 days before event.
Payment by cash (preferred) or card at the venue.

📅 Setup & Clear Down

All bookings include 90 minutes setup time before start.
The room must be fully cleared by the stated end time (no later than 11:55 pm for evening events).
Cleaning is handled by The Abbey after your event; however, booking form details may be used to recover costs for any damage deemed excessive.

🚫 Cancellations & Refunds

£100 deposit is non-refundable.
Cancellations within 28 days of the event may be charged in full.

🕒 Event Timings & Policies

Event times are approximate and may change based on guest behaviour or policy breaches.
The Abbey reserves the right to restrict bar service or end an event early if required.

Additional Policies:

Challenge 25 applies to all alcohol sales.
Zero tolerance on drug use or the smell of cannabis.
Noise controlled by in-house limiter due to residential area.
Respect Everyone Policy — staff decisions are final.

💬 Referral & Loyalty Discount

Refer a friend and receive 15% off your next event when they book using your unique quarterly referral code.
The referral must be booked within 6 months of the code being issued.